Being a human resource personnel is a demanding job. You need to be a strategic source for the organization but often get caught up with mundane tasks. Surprisingly, even with their valuable responsibilities, such as talent management and performance management, HR has to spend a lot of their time-solving ordinary queries of the employees.
These simple requests to correct their timekeeping or check attendance take much more time than what your staff think, as HR is bombarded with these requests every day. Doing non-productive work most of the time often leads to lower productivity and also reinforces the stereotype of HR being just an administrative department. That also keeps the organization devoid of the strategic advantage that HR can provide.
The employee self-service portal is the tool that helps your HR to free their time from mundane and repetitive tasks. The ESS also streamlines the process to make it easy for employees to exchange their employment-related information and improve employee engagement.
What’s an ESS portal is about?
ESS portal allows employees to access and edit their employment-related information. That makes it easy for them to do the daily task, such as noting their in and out time so their working hours can be tracked with accuracy by the HRMS.
That way, ESS portals take away the burden from the HR team and also increase the responsibility of the employees. In this blog, we will discuss the reason why you need an employee self-service portal.
Saves Time
As the company grows, so do the administrative needs for employee management. At the start-up stage, it is ok for the founder to themselves handle all the HR tasks along with the thousand other responsibilities that they carry. But as your organization spreads wings across the market, you need to fuel employee management with efficiency to achieve greater profits.
With the employee self-service portal, employees can access crucial information with a few clicks, such as their pay slips or the incentive in their salary. As the ESS portal also makes it easy to mark attendance and automates time tracking, it removes a data entry burden from the HR team. In short, irrespective of the size of your firm ESS portal saves significant time for HR.
Increase Efficiency of the Operations
The ESS portal ensures that the HR processes at your company are done with lesser time and effort but with higher accuracy. Employees can access the portal with a mobile app anywhere, anytime. Now a days, we use cloud-based HRMS software, and we are not limited to the office campus. That freedom and accessibility make it easy for employees to submit their leave, expense and regularization requests with ease.
The portal ensures that the payroll is calculated on accurate data. Managers can view and act on leave requests and don’t need to waste time checking emails. The employee self-service application also gives them access to the HR policies so they can check the company policies with a few clicks and take the necessary decision and act accordingly to avoid violation. This empowers employees as they are well informed. Additionally, automation provides management with smooth and efficient tools.
Improved Employee Engagement
With access to information and streamlining the processes such as leave and attendance management, the ESS portal empowers the employees. That makes employees feel responsible for their own data and information. There is a sense of value that the staff get with access given by the company.
When employees feel at ease and are respected at their job, they feel more responsible. Ultimately that leads to better engagement at the workplace and positively affects the company’s productivity. Engaged employees are not just good for productivity but are the great brand ambassador for the company improving your reputation as an employer indirectly.
Superior Recruitment
Recruitment and onboarding are the most time and effort as well as cost-intensive processes that organizations can’t avoid. Even with the best technology available today, you need a staff to operate it and bring in the business. It’s essential to hire the candidates that are best for your company with all the skills and efficiency needed to carry out the role.
A good ESS portal allows HR to carry out the entire recruitment process right from the job posting to the onboarding effortlessly. The automation saves plenty of time for the HR team. Additionally, the system ensures that their no duplicity while multiple recruiters are working on the same vacancy. The productivity of the hiring process significantly increases as all the interview and screening rounds are scheduled and followed without any confusion.
The ESS portals also help to make the right impression for your new hires as you can do smooth and remote onboarding. That is a great foundation for all your future employee engagement and satisfaction efforts.
Takeaway
The ESS portal is essential for employee engagement. It makes it easy to access and modify essential information. In addition to that, better efficiency and save time.
Author Bio
Shital is a writer with numerous years of experience in content for IT companies. Her primary interest lies in creating well-researched articles about how software solutions improve an employee’s productivity and help businesses grow. In her free time, she likes reading books. Currently, she is working with Pocket HRMS, an HRMS Software provider.
