In this tech-growing world where everything is going online and AI is attached to almost everything, we have come a long way from handwritten emails to doing emails in just a quick time and getting responses on the very same day. This has been quite some feat considering some people used to work specially to carry mail from one place to another.
But some people get confused or don’t know in particular the meaning of Cc and Bcc attached in their e-mails and get frustrated because of the fact it’s a simple term and mostly gets used in corporate offices. In this article, we’ll get to know in detail about the Cc term, its definition, its usage, and the most important difference between Cc and Bcc. so Stay Tuned to the end.
What is the Cc term? What is the Bcc term?
The meaning of the term Cc is Carbon Copy which means if the Cc is added to the email, it’ll automatically be made a carbon copy of the email information and sent to the person to whom the email is attached to the e-mail. The header of Cc can be seen under the header of the received email and you will be able to find the domain name of that person’s email inside the header.
Whereas the term Bcc is Blind carbon Copy which means if a person is added in the Bcc section, the receiver ‘To’ and the Cc person can’t see the domain name of that person’s email and they can see all the information of that email blindly means without informing anyone in ghosting mode. The header of Bcc can be seen under the header of the Cc domain name and only the sender can see that.
When to use Cc and Bcc?
Usage of Cc:
If you have to send multiple copies to different persons in contact with the same institution and they are willing to share their email addresses, don’t hesitate at all.
It is generally used to share something within a team in the corporate offices where everyone can access the information of the email and have a record of that too.
In most cases, the contacts that have their domain name in the Cc header are generally familiar with each other and expect the email from the sender and the outcome of the receiver.
Sometimes it is used to get an introduction of the new joiner to the whole team and for the interview also where all the HR employees want to get involved in the hiring process.
Usage of Bcc:
If you have to send multiple copies to different persons in contact within the same institution but they aren’t willing to share their email addresses and want to remain hidden but can see the whole information.
In most cases, the contacts who have their domain name in the Bcc header generally aren’t familiar with each other and aren’t expecting the email anytime soon but you have added important information to keep record and their identity kept hidden.
It is generally used in sending mass emails for promotion and marketing any products and services to the receiver and the sender doesn’t want to share the personal email addresses of the other team members but wants to keep the records.
It is sometimes used to get an introduction from an unknown person whom you don’t know and don’t want to share the personal email addresses of other people who are also involved with you to know that person personally.
It is often used to give updates to all the team members in the same cubicles of any office but some people aren’t comfortable sharing their personal email addresses but want to keep updated.
How to use Cc and Bcc in the emails?
Using Cc and Bcc in emails shows the professional etiquette of the corporate offices but if you use used in the wrong way, it can have bad consequences and generally give a bad impression to the clients that you don’t even know to share Cc and Bcc and your boss can get mad at you.
So to use it in the correct way we have precisely given the tutorial below.
The correct way to use Cc:
When you try to write an email to any client or anyone, you generally go to the ‘To’ section and add the domain name of their email address, what you have to do here to add Cc in your email is just go to the ‘To’ section and there is a section of the short tab where you can see To, Cc and Bcc option to choose, you just have to choose Cc and it’ll open a different header just right under the ‘To’ section and there you can add the unlimited domain name of email address of different persons by writing their email address. It is just that simple.
The correct way to use Bcc:
Similarly, what you have to do here to add Bcc in your email when you write again in future, is just go to the ‘To’ section and there is a section of the short tab where you can see To, Cc and Bcc options to choose, you just have to choose Bcc and it’ll open a different header just right under the ‘To’ section and there you can add the unlimited domain name of email address of different persons by writing their email address and it’ll not inform anyone publicly, only you have access to those email address. It is just that simple too.
Conclusion:
Cc and Bcc are just a professional way to keep the team in the loop when you are sending information from those emails to a large number of people but keep an eye on the usage in the correct way. Sometimes you use Cc to get a response from a new team member and accidentally add the boss’s domain email address in the Cc or Bcc, if the boss sees that email, they can get fed up and even you’ll get to hear something that you generally don’t. That’s it for now.
